Methods of Procurement:
Methods available to District staff to purchase goods and services generally fall into three
District Warehouse (Stores Requisitions): Commonly used supplies are ordered from the District Warehouse. This is accomplished by the
site or department submitting an electronic Stores Requisition utilizing the Escape financial
system directly to the Warehouse.
Purchase of Non-Stock Items and Services (Vendor Requisitions):
If you would like to procure goods not stocked in the warehouse or obtain outside services not
provided by District staff, the site or department should submit a properly approved electronic
Purchase Requisition utilizing the Escape financial system to the Purchasing Department, which
in turn, generates a Purchase Order to the appropriate vendor.
Note: Classroom furniture and technology equipment (computers, printers, etc.) are subject to
District Standards and the request should be sent directly to Purchasing to create the requisition
in Escape. This can be done by utilizing the Purchasing Request Form and sending via email, fax,
or inter-district mail.
In those instances where the warehouse does not carry the office supplies District staff requires
and there is an urgent need, Office Depot may be used to purchase the supplementary items.
Vendor delivery for these items, as opposed to the two methods above, will be direct to the site,
with next day service for most items.
Detailed procedures for each of these options are outlined later in this manual.
Comparative Quotes and Bids
To ensure that the School District is obtaining materials and services at the most competitive price,
state law requires “comparative shopping” before the purchase is made. The guidelines for
comparative shopping vary according to the size of the purchase, ranging from informal price quotes
to official, advertised requests for sealed bids. These guidelines are described as follows:
Purchasing reviews each purchase for opportunity to obtain identical products for a
better price. Informal quotes will be obtained at the discretion of the Purchasing
Cooperative agreements, State contracts, piggybacks, etc.:
These types of procurement methods may include existing contracts the Board has
authorized the District to utilize that are available from other public entities.
The Purchasing Department may determine it is necessary to obtain multiple formal
written quotations for equipment, services, and supplies priced below bid limits. All
quotations are to be attached to the purchase requisition.
Purchases that exceed the legal bid limits (currently $45,000 for public works projects
and $88,300 for equipment, materials, supplies, and services, except construction
services), must go through the advertised bid procedure required by the State of
California, unless another authorized procurement method is utilized. The
recommended award must then be approved by the Board of Trustees. Advertised bids
are handled by the Purchasing Department.
California Uniform Public Construction Cost Accounting Act (CUPCCAA) Procedures:
Marysville Joint Unified School District is subject to the California Uniform Public
Construction Cost Accounting Act (CUPCCAA) per Public Contract Code Section 22000 et.
seq. The Uniform Public Construction Cost Accounting Act provides an option alternative
to the standard method by which school districts usually competitively bid on public
works projects by allowing for the following:
Public projects of $45,000 or less can be performed by negotiated contract or by
Public projects of $175,000 or less may be let to contract by the informal
procedures set forth in the Act; and
Public projects that the district anticipates will be more than $175,000 must still
be let to contract by formal bidding procedures.