The Board of Trustees has the ultimate authority and approval over what the District purchases. All
procedures are developed and written to provide detailed, practical guidance to support the
responsibilities and goals. “The Superintendent or designee
shall develop and maintain effective purchasing procedures that are consistent with sound financial
controls and that ensure the district receives maximum value for items purchased.”
The following are links to Marysville Joint Unified School District Board Policies and Administrative Regulations and those policies that relate
to purchasing. Please follow the login instructions on the MJUSD Board Policies and Administrative Regulations page to view board policies:
The Purchasing Department of Marysville Joint Unified School District has been given the
exclusive authority by the Board of Trustees and State law, unless otherwise stated, to:
Initiate and conduct negotiations concerning the purchase of materials, equipment,
supplies, and services for the District.
Obligate the District for goods and services duly requisitioned and approved.
YOU SHOULD NOT DO THE FOLLOWING:
Unauthorized orders or commitments made by faculty or staff are not binding on the
District. Individuals representing the Marysville Joint Unified School District without approved
purchasing authority cannot obligate the District to any legal commitment.
Individuals (staff) who place unauthorized orders and circumvent Purchasing Department
procedures may be held personally responsible for settlement of unauthorized purchases (i.e.,
these individuals (staff) may have to pay out of pocket).
2. Personal Purchases
The Purchasing Department is not authorized and will not arrange personal purchases for faculty
or staff. The use of one’s District affiliation to obtain a reduced price for any product or service
being purchased for private use is strictly prohibited.
3. Quality of Goods
In order to provide quality assurance and product safety, the Purchasing Department may ask
for detailed product specifications or question the quality, quantity, and type of material
requested and/or suggest alternate items.
4. Selection of Vendors
Selection of vendors and sources is at the sole discretion of the Purchasing Department. Other
sources may be suggested by other departments and will be considered whenever economically
feasible or expedient to do so.
5. Advance Payments
Generally, payment to a vendor is made within 30 days from the date goods were received or
services performed. Advance payments are usually not allowed except for certain preapproved
purchases with extenuating circumstances. In either case, approval from the proper
level of management, either the Superintendent or Assistant Superintendent of Business
Services, must be obtained before the District is obligated in any way.
6. Funding Source/Budget Approval
Principals, Department Directors, or other managers should only authorize and approve
Purchase Requisitions for the procurement of goods or services if adequate funds are available
in their budget. It will be the responsibility of the approving manager to ensure the correct
budget code, including object and function, is used in order to provide for payment of the goods
or services. For funding/budget questions, please contact the Director of Fiscal Services.
7. Reimbursement of Expenditures
The District is under no obligation to reimburse employees for unauthorized purchases. The
only document that legally commits the District to pay for a purchase is a properly approved and
signed District Purchase Order issued by the District’s Purchasing Department.
8. Multi-Year Commitments
No District staff member may commit to any multi-year agreement without first receiving
approval through the Assistant Superintendent of Business Services. Contracts may only be
signed by the Superintendent or the Assistant Superintendent of Business Services upon Board